Property Inspection
Report Template
The inspection template that protects your deposit claims. Room-by-room condition ratings, photo references, action items, and a tenant signature block — built for mid-tenancy and check-out visits.
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Preview — what you'll get
What's at risk without a proper record
Deposit claim without evidence of pre-existing condition
Adjudicator dispute if no signed inspection record exists
Damage claims voided without dated, signed documentation
Maintenance issues escalating due to undocumented mid-tenancy faults
Deposit adjudicators require contemporary evidence. A signed inspection report with condition ratings is the strongest form of documentation.
How it works
From first room to signed report
Works on your phone at the property or on a laptop back home. Three steps.
Fill in property and tenant details
Enter the property address, inspection date, type (mid-tenancy or check-out), and tenant name. Sets the header on the PDF.
Rate each room and item
Work room by room. Rate each item Good, Fair, Poor, or Action Needed. Add notes and photo references as you go.
Export and sign
One click generates the A4 PDF with all ratings, action items, and photo references. Print for signature or send digitally.
What's included
Everything in one inspection pack
Covers mid-tenancy visits and full check-out inspections. Designed to produce evidence that holds up in a deposit dispute.
6 Room Sections
Entrance/Hallway, Living Room, Kitchen, Bathroom, Bedroom, Garden/Exterior — each with 6 condition checks.
Condition Ratings
Four-level system: Good / Fair / Poor / Action Needed. Notes field on every item. Clear at a glance.
Photo Reference Blocks
Numbered photo placeholder slots in every room. Reference photos by number in the report, not by guesswork.
Maintenance Action Log
Auto-collects all "Action Needed" items into a single prioritised list. Hand directly to your contractor.
Tenant Signature Block
Formal sign-off section for both landlord and tenant. Dated. Admissible for deposit dispute evidence.
PDF Report Export
One click generates a branded A4 inspection report — ready to file, share, or upload to your deposit scheme.
Why landlords use this template
Built for real property visits
"I disputed a deposit claim using the check-out inspection I did with this template. The adjudicator ruled in my favour. The signed report was the key piece of evidence."
Portfolio landlord— 5 properties, Leeds
"I do mid-tenancy visits every 6 months. This template makes them feel professional and gives me a paper trail. Tenants take it more seriously too."
Buy-to-let landlord— Manchester
"The action items section is brilliant — I just hand the list straight to my maintenance guy. No typing it up separately."
Self-managing landlord— 3 properties, Bristol
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Used by landlords across the UK.